Administrative Assistant 2

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:
• Per the Department Head's direction, provide administrative and secretarial support for other departmental faculty or staff as needed.
• Ability to work independently or with specific guidelines for non-routine assignments.
• Record keeping for routine departmental operations such as departmental budgets, payroll, travel, supplies/equipment, keys, textbook orders, class scheduling, meetings, and other activities as directed by the Department Head.
• Maintenance and security of departmental files, including files with confidential or sensitive information.
• Administrative support for inventory and key control, and for usage and upkeep of departmental facilities and classrooms.
• Supervision of student workers and submission of required records for time and payroll for departmental student workers, staff, and faculty.

Position-Specific Details:
Appointment type: Full-time, Probational
Work schedule:  Schedule is Monday-Friday with some flexibility.
Work location: Department of New Media, Journalism, and Communication. This is an on-site full-time role, on the NSU Natchitoches Campus. 

How To Apply:

No Civil Service test is required in order to be considered for this vacancy.  

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Antigone Speed, HR Specialist 

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.   

NOTICE OF NON-DISCRIMINATION (FULL DISCLOSURE)

Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. All complaints or inquiries related to Title IX should be directed to the Director of Title IX Compliance and Title IX Coordinator, Julie Powell (318-357-5570), Room 306 of the Friedman Student Union or email obannonj@nsula.edu.  

In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and notified that the ADA Coordinator for Northwestern State University for facilities is the Director of University Affairs, Jennifer Kelly (318-357-4300), located in New Fine Arts, 104 Central Avenue, Ste. 102 or email andersonje@nsula.edu. 

For student academic services, contact the Director of Access and Disability Support, Crissey Smith (318-357-5460) located in Room 108-C Watson Memorial Library or email smithcr@nsula.edu.  For faculty/staff accommodations and services, contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or email ramirezv@nsula.edu.